Location: Golden, CO 

Hours: Full-Time

Position Mission

Under the direction of the Sr. Director of Events, the Sr. Event Specialist will oversee formative and inspiring care of special guests at events and conferences, as well as offer elite event management and planning for that audience.  This individual will help to fulfill the responsibilities of the core event functions for each event managed including invitation, registration, program, logistics, hospitality, and follow-up. The Sr. Event Specialist will work directly with the event host or firm to ensure the success of the event. The Sr. Event Specialist will be responsible to ensure timely follow-up and stewardship activities after the event, as well. 

Position Responsibilities

Leadership

•    Leading up (supporting Event Director/Team)
• Share new initiatives that can improve our current event management strategies. (Propose two annually to improve events and initiatives) Manage MD Events smartsheet dashboard for all assigned events.

Manage specific MD Events

• With the Sr. Directors lead, the Sr. Event Specialist will be responsible for a set number of events and activities each year:
  • FOCUS Events: approximately 15 per year, multiple cities
  • SEEK: See below for specific roles
  • Special Projects: as the need arises
• Receive overall satisfaction rating from benefactors and collegues for any event Mitigate identified challenges by 90% -- review post-event survey and stakeholders for success post-event.

Follow-up and Stewardship

• Identify key action items with prospect management team
• Provide follow-up for several weeks until complete
• Oversee stewardship, gifts and thank you notes
• Review final billing from speakers, hotel, tax exemption, hotel points, etc.  – work with accounting to ensure all vendors are paid on time
• Communicate to leadership efficacy of the event and complete AAR 3-weeks post event and ROI analysis 12-months post event with Event Director.

Invitation and Registration

• Ensure creation and delivery of a physical/digital invitations
• Make invitations and assist with phone calls as needed
• Track responses and registration
• Answer questions from team and attendees
• Gather attendee bios and research, as needed

Event Logistics & Hospitality

• Manage budget for each event and report to Event Director (Budget within 5%)
• Proactive and regular communication with Benefactors/Host/Event Teams/Vendors/MD teams/Speakers, as needed (phone calls returned within 24 hours, emails within 48 hours)
• Vendor Management:
  • Hotels & Other Venues: Rooms, F&B, AV
  • Speaker Contracting: As needed, contract with agents or work with FOCUS Events team to book speakers for events
  • Negotiate savings annually in vendor contracts and preferred legal/payment terms
• Manage function space (room design, needs, etc)
• Provide onsite hospitality to attendees & VIPs (welcome bags, amenities, greet arrivals) Coordinate travel to/from event, if applicable 

SEEK

• Participate in the strategy and planning for SEEK benefactor experience as well as the mission supporter journey at SEEK.
• Oversee specific initiatives for SEEK supporters

Special Projects

• Collaboration with other departments, team members, and assisting overall needs of the FOCUS Mission Foundation as needed (with clear outline of roles and responsibilities). 

Key Competencies

• Strategic Thinking
• Customer Service / Hospitality  
• Excellence in Communications
• Organization
• Resourcefulness/Initiative
• Adaptability
• Responsive
• Team Player
• Thorough and Detail Oriented
• Open to Feedback
• Pragmatism
• Likeability
• Stress Management – Stable & poised under pressure
• Leadership

Qualifications

• A practicing Catholic or Christian in good standing with the Catholic Church.  There is no other background, qualification, or experience that can substitute for this requirement
• Excellent organization skills
• Articulate and confident
• Hospitality, business, communications or management background
• Undergraduate degree
• Strong Communication Skills
• Proficiency in Microsoft Office

Compensation & Benefits

For this role, we anticipate paying $60,000 - $65,000/year. (This role is also eligible for bonus pay.) This range is an estimate. The actual amount may be higher or lower than the provided range and will be adjusted based on various factors including qualifications, experience, abilities, geographic location, and duties.

As a FOCUS Mission Foundation staff member, you and your family will have access to several benefits that are designed to help care for the whole person and make your career with us rewarding. You will receive:

• Medical, Vision and Dental insurance
• Ability to contribute to a Health Savings Account
• Employer-provided life insurance
• Long-term disability insurance
• Option to purchase additional life insurance for yourself, your spouse and your child(ren)
• 403(b) retirement plan with a discretionary employer-match for eligible staff
• Option to purchase LifeLock Identity Protection
• Integrity-based Paid Time Off
• Paid parental leave
• We observe many paid holidays recognized by fellow Americans and also some of the feast days of Holy Mother Church. In addition, we recognize the Sacred Christmas Respite by closing the office from December 24-January 1 each year.

Eligibility for benefits depends on the type of position you hold (full-time, part-time or temporary), and your tenure with FOCUS Mission Foundation. Specific benefits may change at our discretion.